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Illinois Higher Education Information System (IHEIS) Resources

Illinois Higher Education Information System

The Illinois Board of Higher Education’s component of the Illinois Longitudinal Data System (ILDS) is referred to as the Illinois Higher Education Information System (IHEIS). IHEIS encompasses most degree-granting postsecondary institutions in the state of Illinois with the exception of the community colleges. IBHE has the statutory authority to collect student-unit records from all degree-granting institutions that are eligible for the Monetary Assistance Program, administered through the Illinois Student Assistance Commission, as well as from non-MAP schools that confer graduate or professional degrees.

Data Standardization

The aim of the Information Management and Research Staff at IBHE as it pertains to the IHEIS is to provide institutions with the necessary tools, support, and guidance to enable them to successfully submit the required data. Our staff desires quality data to make informed decisions and in turn feel it is our responsibility to provide institutions with clear direction to meet our objectives.

One of the main goals of IBHE is to use the IHEIS submissions to reduce the reporting burden placed on the schools. Currently, we are determining the best path forward for eliminating the Fall Enrollment Survey II and instead using the IHEIS fall enrollment submission.

Technical Resources

For detailed information on the data elements included in both the enrollment and degree collections we have developed a comprehensive data dictionary that includes specifications for each and every data element. At times the definitions are adjusted, so check the Data Dictionary (xlsx) , often:

For detailed information on the submission process, we have developed a detailed User Guide (pdf). The guide provides step-by-step instructions, along with screenshots, on each aspect of the data submission process.

Data Collection Timeline

2018-2019 Illinois Higher Education Information System (IHEIS)
Data Collection Collection Type Collection Cycle Open Date Close Date
Fall Enrollment AY 2018-2019 Enrollment Cycle 1 Monday, January 28, 2019 Monday, April 1, 2019
Spring Enrollment AY 2018-2019 (include Winter Term if on Trimesters or Quarters) Enrollment Cycle 2 Tuesday, April 30, 2019 Wednesday, July 31, 2019
Summer Enrollment AY 2018-2019 Enrollment Cycle 3 Wednesday, July 31, 2019 Monday, September 30, 2019
Graduation FY 2018-2019 (July 1, 2018 - June 30, 2019) Graduation Cycle 1 Thursday, August 1, 2019 Friday, October 4, 2019

Additional Resources


IBHE Information Management and Research Staff also provide technical support via the helpdesk. 

  • If you have any questions regarding the specific data elements, definitional issues, or formatting of the files, please contact David Smalley or Corey Hankins
  • Dr. Eric Lichtenberger is the Deputy Director of Information Management and Research overseeing this collection.
  • Additionally is available for any other questions.

    We have also compiled answers to frequently asked questions: FAQ's

    In the past we have provided in-person technical training via webinars and plan to continue to do so in the future. Here is a link to the IHEIS training we provided at the 2017 Illinois Association for Institutional Research’s Annual Forum: IHEIS Traning