Illinois Higher Education Information System (IHEIS) Resources

The Illinois Board of Higher Education’s component of the Illinois Longitudinal Data System (ILDS) is referred to as the Illinois Higher Education Information System (IHEIS). The IHEIS encompasses most degree-granting postsecondary institutions in the state of Illinois with the exception of the community colleges. IBHE has the statutory authority to collect student-unit records from all degree-granting institutions that are eligible for the Monetary Assistance Program, administered through the Illinois Student Assistance Commission, as well as from non-MAP schools that confer graduate or professional degrees.

The aim of the Information Management and Research Staff at IBHE as it pertains to the IHEIS is to provide institutions with the necessary tools, support, and guidance to enable them to successfully submit the required data. Our staff desires quality data to make informed decisions and in turn feel it is our responsibility to provide institutions with clear direction to meet our objectives.

One of the main goals of IBHE is to use the IHEIS submissions to reduce the reporting burden placed on the schools. Currently, we are determining the best path forward for eliminating the Fall Enrollment Survey II and instead using the IHEIS fall enrollment submission.

Technical Support
For detailed information on the data elements included in both the enrollment and degree collections we have developed a comprehensive data dictionary that includes specifications for each and every data element. At times the definitions are adjusted, so for the most recent version click here:

For detailed information on the submission process there we have developed a detailed user manual. The manual provides step-by-step instructions, along with screenshots, on each aspect of the data submission process.

Data Collection Timeline

2017-2018 Illinois Higher Education Information System (IHEIS)
Data Collection Collection Type Collection Cycle Open Date Close Date
Fall Enrollment AY 2017-2018 Enrollment Cycle 1 Wednesday, January 3, 2018 Friday, March 9, 2018
Spring Enrollment AY 2017-2018 (include Winter Term if on Trimesters or Quarters) Enrollment Cycle 2 Wednesday, July 31, 2018 Sunday, September 30, 2018
Summer Enrollment AY 2017-2018 Enrollment Cycle 3 Wednesday, July 31, 2018 Sunday, September 30, 2018
Graduation FY 2017-2018 (July 1, 2017 - June 30, 2018) Graduation Cycle 1 Tuesday, August 28, 2018 Wednesday, October 31, 2018

Additional Resources

IBHE Information Management and Research Staff also provide technical support via the helpdesk. 

  • If you have any questions regarding the specific data elements, definitional issues, or formatting of the files, please contact David Smalley or Corey Hankins
  • Dr. Eric Lichtenberger is the Deputy Director of Information Management and Research overseeing this collection.
  • Additionally is available for any other questions.

    We have also compiled answers to frequently asked questions, which are available here

    In the past we have provided in-person technical training via webinars and plan to continue to do so in the future. Here is a link to the IHEIS training we provided at the 2017 Illinois Association for Institutional Research’s Annual Forum: