The Illinois Board of Higher Education’s component of the Illinois Longitudinal Data System (ILDS) is referred to as the Illinois Higher Education Information System (IHEIS). The IHEIS encompasses most degree-granting postsecondary institutions in the state of Illinois with the exception of the community colleges. IBHE has the statutory authority to collect student-unit records from all degree-granting institutions that are eligible for the Monetary Assistance Program, administered through the Illinois Student Assistance Commission, as well as from non-MAP schools that confer graduate or professional degrees.
The aim of the Information Management and Research Staff at IBHE as it pertains to the IHEIS is to provide institutions
with the necessary tools, support, and guidance to enable them to successfully submit the required data. Our staff desires
quality data to make informed decisions and in turn feel it is our responsibility to provide institutions with clear
direction to meet our objectives.
One of the main goals of IBHE is to use the IHEIS submissions to reduce the reporting burden placed on the schools. Currently, we are determining the best path forward for eliminating the Fall Enrollment Survey II and instead using the IHEIS fall enrollment submission.
For detailed information on the data elements included in both the enrollment and degree collections we have developed
a comprehensive data dictionary that includes specifications for each and every data element. At times the definitions
are adjusted, so check the
Data Dictionary (xlsx) , often:
For detailed information on the submission process, we have developed a detailed User Guide (pdf). The guide provides step-by-step instructions, along with screenshots, on each aspect of the data submission process.
|2018-2019 Illinois Higher Education Information System (IHEIS)|
|Data Collection||Collection Type||Collection Cycle||Open Date||Close Date|
|Fall Enrollment AY 2018-2019||Enrollment||Cycle 1||Monday, January 28, 2019||Monday, March 18, 2019|
|Spring Enrollment AY 2018-2019 (include Winter Term if on Trimesters or Quarters)||Enrollment||Cycle 2||Tuesday, April 30, 2019||Wednesday, July 31, 2019|
|Summer Enrollment AY 2018-2019||Enrollment||Cycle 3||Wednesday, July 31, 2019||Monday, September 30, 2019|
|Graduation FY 2018-2019 (July 1, 2018 - June 30, 2019)||Graduation||Cycle 1||Thursday, August 1, 2019||Friday, October 4, 2019|
User Guide (pdf)
Data Dictionary 2017-2018 Enrollment Graduation Layout (xlsx)
2018-2019 IHEIS Data Collection Timeline (xlsx)
National List of IPEDS Codes (xlsx)
VideoJanuary 18, 2019 New IHEIS Portal Webinar (mp4)
Career Outcomes Tool Webinar (mp4)
IHEIS Webinar Recording (11/28/17) (mp4)
Power PointJanuary 18, 2019 New IHEIS Portal Webinar (ppt)
IHEIS Training (ppt)
Illinois AIR Presentation (IHEIS System) (ppt)
March 8, 2018 Webinar (pptx)
IHEIS Fall Enrollment Verification Reports - Video
IBHE Information Management and Research Staff also provide technical support via the helpdesk.
We have also compiled answers to frequently asked questions: FAQ's
In the past we have provided in-person technical training via webinars and
plan to continue to do so in the future. Here is a link to the IHEIS training we provided at the 2017 Illinois Association for Institutional Research’s Annual Forum: IHEIS Traning