The aim of the Information Management and Research Staff at IBHE as it pertains to the IHEIS is to provide institutions with the necessary tools, support, and guidance to enable them to successfully submit the required data. Our staff desires quality data to make informed decisions and in turn feel it is our responsibility to provide institutions with clear direction to meet our objectives.
One of the main goals of IBHE is to use the IHEIS submissions to reduce the reporting burden placed on the schools. Currently, we are determining the best path forward for eliminating the Fall Enrollment Survey II and instead using the IHEIS fall enrollment submission.
For detailed information on the data elements included in both the enrollment and degree collections we have developed a comprehensive data dictionary that includes specifications for each and every data element. At times the definitions are adjusted, so for the most recent version click here:
For detailed information on the submission process there we have developed a detailed user manual. The manual provides step-by-step instructions, along with screenshots, on each aspect of the data submission process.
|2017-2018 Illinois Higher Education Information System (IHEIS)|
|Data Collection||Collection Type||Collection Cycle||Open Date||Close Date|
|Fall Enrollment AY 2017-2018||Enrollment||Cycle 1||Wednesday, January 3, 2018||Friday, March 9, 2018|
|Spring Enrollment AY 2017-2018 (include Winter Term if on Trimesters or Quarters)||Enrollment||Cycle 2||Wednesday, July 31, 2018||Sunday, September 30, 2018|
|Summer Enrollment AY 2017-2018||Enrollment||Cycle 3||Wednesday, July 31, 2018||Sunday, September 30, 2018|
|Graduation FY 2017-2018 (July 1, 2017 - June 30, 2018)||Graduation||Cycle 1||Tuesday, August 28, 2018||Wednesday, October 31, 2018|
IBHE Information Management and Research Staff also provide technical support via the helpdesk.
- If you have any questions regarding the specific data elements, definitional issues, or formatting of the files, please contact David Smalley or Corey Hankins
- Dr. Eric Lichtenberger is the Deputy Director of Information Management and Research overseeing this collection.
- Additionally IHEIS@ibhe.org is available for any other questions.
We have also compiled answers to frequently asked questions, which are available here
In the past we have provided in-person technical training via webinars and plan to continue to do so in the future. Here is a link to the IHEIS training we provided at the 2017 Illinois Association for Institutional Research’s Annual Forum: