The Primary Administrator needs to fill out the authorization form on the IHEIS site and upload the completed form during registration.
Administrators and Users need to get approval from your institution’s Primary Administrator.
The Illinois Board of Higher Education’s component of the
Illinois Longitudinal Data System (ILDS)
is referred to as the Illinois Higher Education Information System (IHEIS). IHEIS encompasses most degree-granting postsecondary
institutions in the state of Illinois with the exception of the community colleges. IBHE has the statutory authority to
collect student-unit records from all degree-granting institutions that are eligible for the Monetary Assistance Program,
administered through the Illinois Student Assistance Commission, as well as from non-MAP schools that confer graduate or
Public Act 096-1249, which states, "Beginning on July 1, 2012,
the Board of Higher Education is authorized to collect and maintain data from any non-public institution of higher learning enrolling
more students receiving Monetary Award Program grants and any non-public institution of higher learning that confers graduate and professional
pursuant to Section 35 of the Higher Education Student Assistance Act, and disclose this data to the longitudinal data system for the purposes
set forth in this Act."
Additionally in (105 ILCS 13/20) sec 20(d) "The State Education Authorities shall establish procedures and requirements relating to the submission of data authorized to be collected pursuant to this Section, including requirements for data specifications, quality, security, and timeliness."
|2018-2019 Illinois Higher Education Information System (IHEIS)|
|Data Collection||Open Date||Close Date|
|Fall Enrollment AY 2018-2019||Friday, January 11, 2019||Friday, April 19, 2019|
|Spring Enrollment AY 2018-2019 (include Winter Term if on Trimesters or Quarters)||Thursday, May 30, 2019||Monday, August 26, 2019|
|Summer Enrollment AY 2018-2019||Thursday, August 15, 2019||Friday, October 4, 2019|
|Graduation FY 2018-2019 (July 1, 2018 - June 30, 2019)||Thursday, August 15, 2019||Friday, October 4, 2019|
|Dual Credit and Remedial/Co-Requisite Course Assignment Collection AY 2018-2019||Monday, August 26, 2019||Friday, December 13, 2019|
Enrollment is collected for the academic year, broken into 3 collections: Fall, Spring, and Summer. The collections are based on the traditional
semester terms, but institutions with trimesters and quarters should submit those terms that have completed prior to the data collection deadline.
Dates for the terms are not dictated by IBHE. The general term dates are Fall (August-December), Spring (January-May), Summer (June-August).
Include all studentsenrolled for credit(enrolled in instructional activity, courses or programs, that can be applied towards the requirements for a postsecondary degree, diploma, certificate, or other recognized postsecondary credential), regardless of whether or not they are seeking a degree or certificate. This includes:
Graduation data is collected once at the end of the academic year. IBHE follows the same rules as the IPEDS survey, which collects graduates from
July 1st to June 30th of the preceding year. For example: graduates collected in 2019 would be the July 1, 2018 to June 30, 2019 Graduates.
What to Include:
Course assignment data collection is currently used to collect two types of course information: Dual Credit and Remedial/Co-requisite Courses.
Link to Course Assignment Data Dictionary.
Dual Credit Quality Act (110 ILCS 27/),P.A. 96-194, effective 1-1-10
Dual Credit means an instructional arrangement in which an academically qualified student currently enrolled in high school enrolls in a college-level course and, upon successful course completion, concurrently earns both college credit and high school credit.
Remedial/Developmental Courses, or courses that prepare students for college-level courses. They are typically numbered below 100 and do not count towards the students degree requirements.
Co-Requisite Remedial Courses are courses that give additional support to students that may not be prepared for college level work. The course is for entry level college work generally in Math, English or Reading. The course counts towards the students degree requirements.
IBHE Information Management and Research Staff also provide technical support via the helpdesk.
We have also compiled answers to frequently asked questions: FAQ's
In the past we have provided in-person technical training via webinars and plan to continue to do so in the future. Here is a link to the IHEIS training we provided at the 2017 Illinois Association for Institutional Research’s Annual Forum: IHEIS Traning